Administrative Assistant II

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research, risk management skills and support services, tailored risk transfer capabilities, and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees working in more than 100 countries in a variety of challenging roles.

The Renewable Energy Unit has an immediate opening for an Administrative Assistant. This position uses considerable judgment and initiative in providing various administrative support services to the Renewable Energy team. Anticipates, captures, and analyzes basic information for inclusion in reports, presentations and various other documents. Should be a diligent person who is very well organized and possesses excellent interpersonal and communication skills. The candidate should be dynamic, proactive, and have a “can-do” demeanor.

• Support the team in preparing, developing, and formatting proposal presentations, stewardships, customer service plans, letters, and all inherent clerical tasks.
• Capture information (data) from various internal systems to facilitate the account renewal process for the account team.
• Ensure client requests are handled in the absence of the team.
• Arrange and coordinate in-person and remote meetings.
• Assist in maintaining and updating calendars, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics.
• Reserve meeting location(s), confirm and follow up on technology needs, make travel arrangements, catering, reservations, and security notifications as needed.
• Capture and act on expense reports as appropriate when received with required approvals.
• Assist and back-up other administrative assistants when needed.
• Implement a spirit of collegiality, teamwork, and responsiveness to broader staff.

Skills and proficiencies

• High level of organizational skills, strategic thinking, and attention to detail.
• Excellent professional judgment and discretion.
• Excellent MS Office (Word, Excel, PowerPoint) skills!
• Excellent multi-tasking skills.
• Strong work ethic and ability to thrive in fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; excited to partner and provide support to colleagues.
• Strong written grammar in English. Business writing and editing skills are a strong plus.
• Advanced Word, Excel, PowerPoint, and MSTeams knowledge.
• Organized, meticulous, self-sufficient, and proactive. Independent, but able to work in a team environment.

Experience

• 3+ years of related work experience is required!

The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM Global’s comprehensive Total Rewards program, which includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances, and much more.

FM Global is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.