Administrative Assistant (II or III)

FM is a leading property insurer for the world's largest businesses, providing engineering-based risk management and property insurance solutions to over one-third of FORTUNE 1000-size companies. FM Affiliated specializes in property insurance for the middle market, distributing products and engineering solutions through a network of brokers. The company seeks an Administrative Assistant for its NY office to support the reporting manager.

• Provide administrative support to the Regional Manager Affiliated and Department.
• Handle confidential administrative details with considerable judgment and initiative.
• Anticipate and prepare materials for correspondence, meetings, and calls.
• Compose and type correspondence and reports from various sources.
• Summarize incoming materials and highlight substantial information.
• Assist in business planning and related functions.
• Schedule appointments and arrange reservations.
• Analyze information requests and prepare special reports.
• Manage multiple spreadsheet data, including crafting pivot tables and formulas.
• Coordinate meetings and handle calendars.
• Balance multiple priorities and meet deadlines.
• Manage emails and assist in onboarding and offboarding employees.
• Prepare materials for meetings, presentations, and interviews.
• Collaborate with other department admins for meetings and events.
• Act as a liaison between the manager and direct reports.
• Handle ad hoc requests and project coordination.
• Assist and back-up other administrative assistants as needed.

• High School Diploma required; college preferred!
• 2+ years of administrative experience supporting management or work groups.
• Intermediate to advanced knowledge of Outlook, Excel, MS Teams, OneDrive, Word, PowerPoint, and SharePoint!
• Highly organized with attention to detail and fast-paced.
• Creative self-starter with critical thinking skills.
• Proven ability to learn new business technology systems and applications.
• Excellent keyboard skills, including typing speed and accuracy.
• Highly refined telephone skills.
• Excellent written and verbal communication skills.
• Significant interpersonal skills.
• Ability to establish and maintain electronic filing systems.
• Ability to handle confidential information and material.

FM is an Equal Opportunity Employer committed to attracting, developing, and retaining a diverse workforce. Join us for a summer internship that will enhance your knowledge and skills and provide an immersive experience in the commercial property insurance and loss prevention engineering industry.