Executive Administrative Assistant

FM is a market leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research, risk management advising, risk transfer capabilities, and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in over 100 countries, in many challenging roles.
Chicago Operations is seeking an Executive Administrative Assistant to join our team and support our operations manager.  If you thrive in a fast-paced environment, have excellent organizational skills, and value confidentiality, this role is perfect for you!

1. Positive Attitude:

• Maintain a professional demeanor even in stressful situations.
• Be approachable and easy to work with for all levels of the organization.

2. Strong Organizational Skills:

• Keep track of the executive’s multiple tasks, schedules, deadlines, and global travel.
• Proficiently organize and prepare repetitive meetings, events, and reports to ensure quality and timeliness.
• Must be able to anticipate the executive’s needs, related travel, schedules, and unexpected issues.

3. Excellent Communication Skills:

• Effectively communicate with the executive, managers, colleagues, and clients.
• Write clear and concise emails, take accurate meeting notes, and communicate professionally in person and over the phone.

4. Attention to Detail:

• Be detail-oriented and meticulous.
• Proactively identify errors before they become problems.
• Ensure accuracy in the final product on both content, spelling and punctuation. 

5. Problem-Solving Skills:

• Think critically and come up with creative solutions to problems.
• Be resourceful and find answers quickly.

6. Confidentiality:

• Handle sensitive information with utmost discretion.
• Maintain confidentiality for the executive, department, and organization.

7. Flexibility:

• Adapt to changing circumstances and handle unexpected or stressful situations effectively.

8. Technical Skills:

• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Teams, and other office productivity technologies.

• High School diploma or equivalent. College degree preferred!
• Eight plus (8+) years of administrative/executive secretarial experience supporting senior-level management.
• Detailed knowledge of Microsoft Outlook, Excel, Word, Teams, and PowerPoint.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills with attention to detail and accuracy.

FM is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.

The position is eligible to participate in FM's comprehensive Total Rewards program that includes an incentive plan, generous health and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances and much more.