Admin Assistant II

Human Resources Assistant (Fluent English) – M/F

Location: Paris La Défense
Contract Type: 3-month fixed-term contract (CDD)
Start Date: February 2026

About the Role

Join a dynamic HR team managing operations across seven countries: France, Luxembourg, Switzerland, Spain, Italy, Portugal, and Turkey. We are looking for a proactive and detail-oriented HR Assistant with fluent English to support our HR activities and contribute to the success of our international team.

• Recruitment Support: Coordinate interviews for HR Specialists and managers; manage job postings and applications via ICIMS; update candidate records in ICIMS and Workday.
• Administrative & Financial Tracking: Record and monitor service invoicing.
• Health & Safety: Organize and track medical check-ups.
• Executive Assistance: Provide administrative support to the HR Director, including mail merges, preparing presentations, managing calendars, organizing meetings, team leave, and travel arrangements.
• Backup Duties: Act as backup for the Senior HR Administrative Assistant during absences (Workday updates, contract preparation, occupational health appointments).
• Professional Reviews: Track and follow up on professional interview processes.
• Business Continuity: Participate in the business continuity support team.
• Document Management: Organize electronic and paper filing; scan contracts and other documents.
• Employee Services: Manage housing assistance requests (1% logement), service awards, and departmental communications via Globalport and email.

• Experience: Minimum 2–3 years in HR roles.
• Education: Bachelor’s degree or equivalent (preferably in HR).
• Languages: Fluent English (reading, writing, speaking).
• Technical Skills: Strong proficiency in Microsoft Office Suite.
• Soft Skills: Excellent organizational skills, attention to detail, strong written and verbal communication, service-oriented mindset, adaptability, confidentiality, and team spirit.