Executive Administrative Assistant

Job ID
# Positions
Work Location
Works from an office location
Employee Type
Administrative - Administrative Assistant

Overview - External

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.



We currently have a vacancy for a full time Executive Administrative Assistant, based in the Sydney office.  Under minimum supervision the EAA is expected to work independently using considerable judgment and initiative to handle executive secretarial and administrative functions on behalf of the Australian Operations Manager and the Client Service team.


Responsibilities - External

  • Providing Executive level administrative support to the Australian Operations Manager, Client Service Manager & Client Service Group
  • Anticipating and preparing materials needed by the senior executive for conferences, correspondence, appointments, meetings, telephone calls, etc.
  • Coordination of data and preparation of monthly and quarterly reports, strategic reports and ongoing monitoring and reporting of progress on goals and objectives;
  • Minuting quarterly management meetings and other meetings as required;
  • Event management for the Client Service Group and Sydney office staff functions;
  • Handle details of a confidential nature;
  • Schedule appointments for senior executive; arranges travel schedule and reservations.      
  • Assisting in the development of the work group's budget, business planning, and related planning functions;
  • Expense management for the Operations Manager and Client Service Group;
  • Executive assistance and liaison for visiting VP’s;
  • Relief reception on rotating roster;
  • Any other projects or assistance required for the Australian Ops Department in meeting all goals and objectives.

Qualifications - External


  • HSC/VCE or equivalent; Tertiary education preferred.
  • 8+ years of administrative/executive secretarial experience supporting senior management; Insurance industry experience and knowledge would be an advantage
  • Thorough knowledge of MS Word, Excel and other spreadsheet or database software, as indicated by the position; excellent keyboard skills, including typing speed and accuracy; highly refined telephone skills; excellent written and verbal communication skills; outstanding interpersonal skills; ability to provide leadership to other secretarial and clerical staff; significant ability to handle highly confidential and sensitive information and material

Applications for this position close on Friday 22nd December at 5pm.