Administrative Assistant

FM Global is a leading property and commercial insurance company that provides risk management and loss prevention services through a unique combination of engineering, underwriting and claims. We insure more than one-third of Fortune 1000-size companies. We have office in several continents and in Brazil we are located in Itaim Bibi, São Paulo.

We are looking for an Administrative Assistant to provide general administrative and secretarial support to our Area Manager.

• Anticipates and prepares materials needed by the Area Manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Handles administrative details, usually of a confidential nature; uses considerable judgment and initiative to determine the approach or action to take in nonroutine situations.
• Assists in the development of budget, business planning, and related planning functions.
• Schedules appointments and arranges travel schedule and reservations.      
• Provides support to Client Service and Sales departments.
• Provides support to Client Service, Sales department and Area Manager in preparing expense reports.
• Provide support to ensure the business continuity plan.
• Organize and plan events promoted by the Area Manager, being responsible to identify cost effective places and providers to ensure that company events are successful and within the budget.
• Greets visitors, ascertains nature of business, and escorts visitors to appropriate persons
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5+ years of administrative/secretarial experience supporting a work group or an executive. Experience leading office administrative functions is a plus.

• Bachelor’s degree in Administration or related areas.
• Excellent knowledge of MS Office suite;
• Advanced level in English; Spanish is a plus.
• Independently solving day-to-day administrative problems.
• Interpreting and adapting guidelines, policies, etc. to changing situations
• Managing workload; balancing multiple priorities
• Organizational and excellent interpersonal skills
• Excellent communication skills