• Senior Admin Assistant

    Location UK-WNM-Windsor
    Job ID
    2018-8075
    # Positions
    1
    Work Location
    Works from an office location
    Employee Type
    Temporary
    Category
    Administrative - Administrative Assistant
  • Overview - External

    We currently have an opportunity for an individual to join the Real Estate Group as a Senior Admin Assistant on a 9-month fixed term contract. Reporting to the International Real Estate Manager, the successful candidate will provide additional administrative support before, during and after the transition to the new office building in Maidenhead.

     

    Responsibilities - External

    • New Office.
      • To act as the first point of contact for queries from contractors i.e. security, landscaping (but not the building contractors).
      • To source data and provide information on options on various specific elements of the fit-out at Voyager Place on which decisions can be made e.g. waste bins, vending machines.
      • To assist with preparation of set up for Voyager Place e.g. pulling together paperwork for inductions etc.
    • To act as first point of contact for issues relating to current office location, coordinating or resolving where possible and referring queries on where necessary to the correct party.
    • To act as a first point of contact for issues relating to the London site and refer queries on where necessary.
    • To set up and manage spreadsheets relating to costs from various offices based on information supplied by the International Real Estate Manager.
    • To update various Admin spreadsheets for other members of the team.
    • Other ad hoc duties as and when required

    Qualifications - External

    • Proven senior administrative experience, ideally within a facilities/office services environment.
    • Good Excel skills, capable of issuing and maintaining spreadsheets with a good eye for detail
    • Ability to use common sense and be practical and pragmatic in approaching challenges
    • Strong organisational skills with the ability to prioritise tasks
    • Ability to handle pressure and maintain positive communications with staff and other contacts
    • Previous office move experience advantageous.

    Closing Date for Applications: 19th October 2018